Proofreader Job Description

Looking to hire a rockstar Proofreader for your company? Read more about the role and use the job description template below to attract the best candidates.

Proofreader: role overview

A great Proofreader has sharp attention to detail, impeccable grammar and spelling skills, and the ability to work efficiently under deadlines. They should possess strong communication skills and be able to work collaboratively with other team members. A background in English language and literature is preferred, along with experience in editing and proofreading content.

Proofreader job description template

As a Proofreader, you will be responsible for ensuring that written content is free from errors in grammar, spelling, syntax, and punctuation. You will review documents, articles, and other materials to ensure that they meet the highest standards of accuracy and clarity. Your attention to detail and ability to spot even the smallest errors will be crucial to success in this role. Additionally, you will work closely with writers and editors to provide feedback and suggestions for improvement. If you have a passion for language and a keen eye for detail, then this may be the perfect job for you.

Your responsibilities

  • Review and edit written documents for grammatical and spelling errors
  • Ensure consistency and clarity in language and tone throughout the document
  • Check for factual accuracy and ensure that all references are properly cited
  • Collaborate with writers and other team members to ensure that deadlines are met
  • Provide constructive feedback to writers to improve the quality of their work
  • Develop and maintain style guides and other editorial resources
  • Stay up to date with industry trends and best practices in proofreading
  • Communicate with clients and stakeholders to address any questions or concerns
  • Manage multiple projects simultaneously and prioritize tasks effectively


  • Experience in proofreading written content.
  • Deep understanding of grammar and spelling.
  • Attention to detail and accuracy.
  • Ability to work under tight deadlines.
  • Familiarity with style guides, such as APA and MLA.
  • Strong communication and collaboration skills.
  • Keen eye for identifying errors and inconsistencies.
  • Flexible and adaptable to changing project requirements.
  • Ability to provide constructive feedback and suggestions.
  • Experience using industry-standard proofreading software.

Frequently asked questions

What does a Proofreader do?

Proofreaders play a crucial role in ensuring the accuracy and clarity of written content. Their job responsibilities include checking for grammar, spelling, punctuation, and formatting errors, as well as verifying the consistency of tone and style. They also need to ensure that the content meets the intended purpose and audience. For example, a proofreader might review a webpage to make sure that all links are working properly, or check a legal document to verify the accuracy of legal terms and conditions.

What skills make a great Proofreader?

  • Attention to Detail: Careful and thorough examination of text for errors.
  • Grammar: Knowledge of the rules and principles governing the use of language.
  • Spelling: Ability to recognize and correct spelling errors.
  • Punctuation: Understanding of the correct use of punctuation marks.
  • Formatting: Knowledge of the formatting requirements for different types of text.
  • Proofreading Symbols: Familiarity with the symbols used to mark corrections.
  • Communication: Ability to effectively communicate with clients and team members.
  • Time Management: Efficiency in completing tasks within deadlines.
  • Research: Aptitude for finding and verifying information.
  • Adaptability: Capacity to adjust to changing requirements and expectations.

How to write an engaging job description for the Proofreader role?

When writing a Proofreader job description, be sure to highlight the importance of attention to detail and strong grammar skills. Include information about the types of documents that will need to be reviewed and any specific software or tools that will be used. Also, consider mentioning any opportunities for growth or development within the role to entice candidates to apply.

Who does a Proofreader work with on daily basis?

A person with a Proofreader role typically works with various departments within an organization on a daily basis, such as marketing, communications, and editorial teams. They often belong to a content, editorial, or publications department, depending on the nature of the organization. Proofreaders generally report to an Editor, Content Manager, or Publications Manager, who oversees the quality of the content being produced and ensures that the organization’s communication standards are being met.

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Beyond job description: verify candidates' skills for the Proofreader role with Heroify assessments

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Our questions are designed to assess candidates' actual skills in real-world business situations. We don't quiz on definitions or irrelevant facts that can be found easily online. Additionally, all questions are evaluated by experts with diverse experience and regularly updated, ensuring they measure precisely what you need.

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At Heroify, we don't use pre-made assessments. Instead, we customize each assessment to meet your specific needs. We analyze your job offer to identify the skills that should be tested and include a diverse set of questions to ensure that the assessment is not only effective, but also captivating for candidates.

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We work with psychometricians, work psychologists, and experts in artificial intelligence to ensure the maximum effectiveness, reliability, and objectivity of our assessments.

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We ensure that all candidates have equal opportunities to showcase their skills by using modern and user-friendly anti-cheating methods. The integrity and honesty of the results are guaranteed by measures such as question copying prevention and alerts that inform of window switching, among others techniques.

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